Instructions for entry in the supplementary register for other data subjects (ERsB)

Legal basis:

• § 10 Ergänzungsregisterverordnung 2022
• § 6 Abs 4, § 6b E-Government-Gesetz

Down below you find a table with all the mandatory details that have to be filled in according to the ERsB-application form as well as the terms in German and the corresponding translation in English.

Form steps

Please note: There might be a security check (captcha) when opening the form. If there is one, please solve the puzzle and enter the solution in the input field.

Cover page

Introduction and notes

This form enables the online processing of the application for the registration in the supplementary register for other data subjects (ERsB). Once the registration is completed, you will be notified by e-mail. Please also check your spam folder regularly.

If the provided information in the application form is incomplete or incorrect, you will be asked to submit the missing or incorrect information via e-mail.

Link to the privacy statement

Buttons

Details of the data subject

Please tick as applicable. The data subject is a ...

Address of the data subject

Office address of the data subject (second address, e.g. delivery address)

must only be provided if it differs from the company's principal office address, e.g. business address of the responsible property management for a homeowner association

Legal Entity

Please select the applicable legal form

Proof of existence

Please submit the proof of existence here. The proof of existence has to provide evidence of the existence of the data subject. The following forms of evidence may provide such proof:

• various documents (e.g. historical founding documents, foundation deeds)
• statutes/contracts (e.g. establishment contracts, condominium contracts)
• various documents from other authorities (e.g. confirmations of commencement issued by tax offices, confirmations of self-employment, notices of assessed value, income/tax notices or various other notices from state governments).

According to the legal form

• Condominium associations: especially excerpt from the land register, condominium contract, power of attorney for the respective property management
• Foreign companies: especially excerpt from the national commercial register, articles of association, establishment agreement, business license
• Foundations and trusts: especially deed of incorporation, deed of foundation
• "Bringing" communities/cooperatives, water cooperatives and agricultural communities: especially notice of approval, articles of association / statues
• Joint ventures and bidding consortia: especially cooperation agreement, contract letter

Please attach copies of the indicated proof by uploading it to this page.

Proof of existence may also result directly from a legal provision if the data subject has been established by a law or regulation. If this is the case, the reference to the relevant legal provision is sufficient proof and no further evidence needs to be provided.

Can you refer to an applicable legal provision?

Land registry / deposit number of the property (mandatory only if "homeowner association" ("Wohnungseigentümergemeinschaft") was selected in the section "details of the data subject")

Persons authorised to represent the company

Information on legal representation

The entry of authorised representatives is optional. Other data subjects may also be entered in the Supplementary Register for Other Data Subjects (ERsB) without specifying persons authorised to represent them. As a rule, the entry without specifying a person authorised to represent ist sufficient for subsequent purposes, such as applications for grants.

The entry of a person authorised to act as a legal representative into the ERsB authorises this person to act on behalf of the data subject concerned, if this is supported by the respective eGovernment service.

Natural and non-natural persons can be entered. A prerequisite for registration is the existence of a legal proxy or a power of attorney, which must be proven with suitable documents. Natural persons who are not registered in the Central Register of Residents (ZMR) or the Supplementary Register for natural persons (ERnP) cannot be entered as authorised representatives.

Person authorised to represent the company

Contact details of the applicant

Conclusion

This section is only relevant, if you have chosen the form variant without electronic signature.

You have chosen to submit the application without a mobile phone signature.

Please note that an application is only complete and valid if signed. Since you have chosen to submit the application without a mobile phone signature, please proceed as described here:

1. Confirm your data on the summary page
2. By pressing the button "Absenden" a PDF file will be generated with the data provided in the application form.
3. You will subsequently receive this PDF file via e-mail to the address you entered under "Contact details of the applicant".
4. Please print this PDF file and sign it. Alternatively, you may sign it with a qualified electronic signature (mobile phone signature).
5. The e-mail contains a link to another online form. Open this form and upload the signed document. Please also include the application number (format YEAR-XXXXXXX).
6. Click on the link "Continue to cover" to return to the cover of this form.

Please keep in mind that for technical reasons, changes to the uploaded PDF file cannot be taken into account. If you need to make changes afterwards, please fill out the online form again.